Manage your Meeting Rooms Via Smartphones and Tablets, optimize your visitor management system, today!
Ever since the pandemic happened, precautions are the very basic measure of defining how good or bad the situation is. We, as petty humans, have the option to safeguard our families by striking a safe distance from others, but as breadwinners it is also essential to wander out in search of work, and to earn a decent living. A web based visitor management system is the ideal addition to many workplaces, holding a lot of employees and incoming visitors.
Why? Because our generation is as dependent on new technology as it is on modern-day healthcare, modern-day vaccines, and the protocols, which differ us from animals, cavemen, and other not-so-advanced members of this planet earth.
What is a web-based visitor management system?
In contemporary times, a lot of emphasis has been given to automation.
Now with a safe distance measure being adopted globally, these human resources cannot be allowed to mingle with anyone and everyone. Thus a web-based visitor management system.
There are various, entry-level, types of systems that you can use for your enterprise. A modern, paid-version, visitor management system can also be adopted for the right price. A small, monthly, investment, which can safeguard all your employees, staff, and others.
How Visitor Management Differs From Resource Management?
Managing your resources and managing your visitors, with the help of a visitor management system, are two different ends of the same sword. Where, on one end, you manage your resources by looking at a daily progress report, and by assembling data from various corners, a visitor management system provides statistics for incoming visitors only.
In addition, it can pre-assume visitors by enabling a pre-registration system for those who want to visit your enterprise. This makes the system decluttered and saves any last-minute confusion.
How does the visitor management system work?
Imagine you are A, visiting for a job interview with Mr. B. As soon as you register for the job interview, the visitor management system in the enterprise will book a meeting on your name.
It will provide your details, your concerned department, and the concerned personnel who will be taking your interview.
This does 2 things. A) Provide your relevant info to the enterprise, and B) Give you access to only the required department.
In the longer run, this saves the overall enterprise from becoming a fish market and also provides access when and where required, without compromising on the overall security.
What else can the visitor management system do?
A visitor management system can provide your organization the following:
1. Immaculate First Impression:
‘First impression is the last impression’, you must have heard. Now you can make that come true for all your visitors and probable candidates by accessing them via a modern visitor management system.
Regardless of an organisation’s size, their approach to how they manage visitors is a good indication of their interest in providing a positive on-site experience.
2. Modern Reception:
Registering names on paper, and having a modern web based management system in place are two entirely different things. A visitor management system is a way for modern reception, and looks aesthetically more professional than a simple log book.
This also helps trace an address or employee detail in the future, making your overall enterprise fool-proof and totally secure.
3. Paperless Workplace:
Why do you need paper and copy of records, when you already have everything on your visitor management system? A lot of paperwork makes the process slow and saps a lot of energy from those working in those departments.
Easen the burden on their shoulders by automating all the details on a modern web-based management system.
4. Overall Transparency:
When everything’s aligned centrally, there’s very little scope for any mishap, error, or manipulation. What you see on your visitor tool is the same for what everyone else will see in that organization.
Making sure that all the processes are aligned and transparent is a hell of a task, which you can leave to the modern visitor management system you’re going to install in your enterprise.
5. Reducing Threat:
Incoming visitors can be anyone. A pizza delivery personnel, someone here from the bank, people visiting for interviews, as well as people called-in for maintenance or any technical difficulty. See there are so many people visiting in and out, and this makes the whole premise unsafe in these times.
Reduce that threat by prioritizing the right management via a visitor management system at your disposal. Check who’s coming for what and at what time. Align everything so that there’s no chaos in the end.
6. Reduced Costs:
Having different human resources taking care of different departments can increase your overall costs. Why? Because it takes a lot of money to fulfill.
By replacing people with a visitor management system is essential to cut costs, to save time, and to ensure that people within your organization have been following social-distancing norms adequately.
7. Health Compliances:
As part of a visitor management solutions check-in workflow or pre-registration workflow.
Multiple or select health and safety documents such as NDA’s and Terms & Conditions can be uploaded for on-site arrivals to sign prior to being fully checked-in.
Once these documents are signed, a digital copy is sent to the visitor’s profile in the back-office for sharing or for future reference.
So easy and worth the investment!
8. Legal Compliances:
Should your organization find themselves in a position where an incident on-site and has been reported at a later date. A digital visitor management system is the best point of reference to revert to records on the date in question.
Firstly, check if the visitor was in-fact on-site and secondly, to check if the event occurred at the location reported.
9. Increased Productivity:
Fair to say, with so many challenges and obstacles being won over due to the right set of web-based visitor management systems in place, the overall efficiency of the organization will increase for the meeting room booking.
Without a doubt.
10. Global Reception:
A good visitor management system is highly flexible and scalable. TDS visitor can be customised, updated and serviced quickly. However, it can be done through a direct, ongoing service relationship, enabling easier changes when they are needed.
The best part about the modern-day visitor management systems is that you can access it via your iPad, iPhone, Laptop, or any other device. It is smart, efficient, and capable of being administered while away from your organization, on a holiday, or when travelling from one place to another.
Conclusion
Most modern systems come with added software’s for – welcoming new visitors. Monitoring a seamless movement from and to the main gate, booking meetings, reserving desks for new employees, and, you can also have all of this in one place, via the latest brand of in-office journey and experience.
Find everything for a ‘new normal’. Look for the latest visitor management system for your enterprise.
